SAN FRANCISCO OPERA

 

Supernumerary Committee

 

June 22, 2005

 

Minutes of the Meeting

 

 

The following members of the Supernumerary Committee (the �Committee�) of the San Francisco Opera (the �Opera�) were present for all or parts of the meeting:

 

            Susan Anderson

Irene Bechtel

Mike Harvey

            Priscilla Lore

            Kimberly Thompson

Sally Warren

            Rob Wonder

 

            Carrie Murphy was present; Committee member Paul Szczesiul was not present.  At the invitation of the Committee, Bruce McNaughton and Tom Carlisle were present.  Sally acted as Chair of the meeting and Priscilla acted as Secretary.

 

Sally called the meeting to order at 6:35 pm.

 

The minutes of the May 23, 2005, meeting were read and approved.

 

Financial Report

 

            Irene presented the Financial Report; she noted that a deposit of $542 from the bake sale was not reflected on the report and brings our balance up to $2437.57.  The Financial Report was reviewed and accepted.

 

Tom Carlisle

 

            It was agreed that Tom Carlisle be given the floor at the beginning of the meeting to present his matters to the Committee. Tom raised the following issues for discussion:

�      David Gockley�s arrival:  suggested that we give flowers to him on behalf of the supers as a welcome gesture.

�      Flowers also to Shane Gasbara who replaces Artistic Administrator Brad Trexell

The Committee unanimously approved both gifts.

�      Request David Gockley to speak to supers

The scheduling of the gifts and the meeting with Gockley was discussed.

�      Farewell token to Pamela Rosenberg

�      Super protocol:  discussion of whether the protocol needs to be revised. It was decided that this matter would be discussed more fully after the new Committee is in place.  Discussion followed about which aspects of the protocol need to be changed and the reasons for the changes.

After discussion of the above matters, Tom left the meeting.

 

Old Business

 

Bake Sale:  The final bake sale of the season is scheduled for July 10.  Susan brought up that there have been problems in the past with having a bake sale on the last day of the season.  It was decided to have the bake sale anyway.

 

Candy:  In the interest of cutting costs, Kimberly suggested that we replace the Joseph Schmidt chocolates with small chocolate bars decorated with a sticker with the super logo.  Paul had expressed that the Joseph Schmidt chocolates, although more expensive, were unique to the supers and most supers really appreciated their fine quality and appearance.  After a brief discussion, it was agreed to continue to provide the Joseph Schmidt chocolates.

 

New Business

 

            Mike requested through Rob that the next meeting be scheduled for a Wednesday to accommodate his and Paul�s rehearsal and performance schedule.

           

Super party:  Susan provided an update on party developments. The venue and the caterer are set. She mentioned that a new chair of the committee for the party be decided after the new committee is elected. She also mentioned the possibility of having a chocolate fountain at the party and would talk to the caterers about that.

Opening Night Chocolates:  Kimberly showed samples of chocolates that she had gathered for the supers in The Pearlfishers. 

 

Other Business

 

            Bake Sale coordination with Guild:  Rob asked whether there were a list of Guild contacts to coordinate our bake sales with their providing of snacks in the canteen.  Susan said she e-mailed Frank of the Guild but had not received a reply; she said she would try to contact him again and would let us know at the next meeting what she finds out.  She informed the Committee that she had notified the Guild at the beginning of the season of our bake sale dates, but thought that maybe before each bake sale someone might want to remind them.

 

            Directory of Supers:  Irene wondered whether we could put together a directory of supers so that we could all contact each other.  Kimberly brought up the invasion of privacy issues and suggested that we ask who wants to be included in a directory.  After discussion, it was decided that a super wanting to get in touch with another super should check with Carrie. 

            Check and Spearhead News:  Carrie said she had received a check from the Angells for mailing the Spearhead.  Discussion followed of what to do about those who are still requesting hard copies of the newsletter. It was decided that at the beginning of the season the Committee send a notice by mail to those who do not have Internet access that we�re phasing out the hard copies.

 

            Super Party:  Susan said she would give all the information she has on the arrangements for the party to the new subcommittee members. 

 

            Other:  Rob raised the issue of thanking Mike and Andrew Korniej for their work on the website. Spirited discussion followed about who would draft the acknowledgement for the website.  Mike says he and Andrew will continue to work on the website.

 

            The Super plaque still needs to be attached to the wall. 

 

Election

 

Ballots from the election were counted with the following supers constituting the new Committee:

 

Irene Bechtel

Paul Szczesiul

Kimberly Thompson

Marcel Delgado (new)

Priscilla Lore

Bradley Hamilton (new)

Rob Wonder

Barbara Sherman (new)

 

            Carrie thanked the outgoing members of the Committee.  She also said she might be able to have the IT department set up a separate e-mail account for Committee mass mailings. Mike had mentioned that he was unable to send mass e-mails from his personal e-mail account.  Susan suggested that each Committee member take ten e-mail addresses and be responsible for notifying those supers of developments.

 

The meeting was adjourned at 7:45.

 

The next meeting will be July 10, 2005, at 10:00 a.m. before the bake sale, either in the 4th floor conference room or the canteen of the Opera House. Mike will act as chair.