SAN FRANCISCO OPERA

 

Supernumerary Committee

 

September 29, 2003

 

Minutes of the Meeting

 

 

The following members of the Supernumerary Committee (the �Committee�) of the San Francisco Opera (the �Opera�) were present for all or parts of the meeting:

 

            Susan Anderson

            Irene Bechtel

            Mike Harvey

            Andrew Korniej

            Paul Newman

            Priscilla Lore

            Mimi Timberlake

            Sally Warren

 

            Susan Anderson served as Chairman of the meeting and Priscilla Lore served as Secretary.

 

Susan called the meeting to order at 6:37 pm. Minutes of the August 25 and July 21, 2003, meetings were read and approved. The Financial Report was accepted.

 

Financial Report

 

Income was moderate ($10 from T. Taffel to place a classified ad in the Spearhead and a whopping $532 from the Bake Sale on September 28, 2003) and expenses were modest ($103.25 to Charlie Lichtman for opening night candies and $25.67 to Mike Harvey for �Bake Sale�). Our balance is $1,853.86 as if September 29. Of that amount, Andrew reported that we would be paying a $450 deposit for the Fort Mason venue for the Super Party.

 

Old Business

 

            Fundraising Backstage Tour: Irene and Paul reported on the Opera Guild�s docent-led tour they took and concluded that we would be hard pressed to top it, especially at the docents� $5 charge.  Then followed a discussion of options to the tour; it was suggested that because the Guild does not lead tours during the summer we might reschedule our backstage tour for that time. It was ultimately agreed that we table our tour plans until a later meeting. It was also suggested that we might offer to sell leftover inventory from the Opera Shop.

 

            In addition to the tours, Susan noted that it would be a good idea to coordinate our Bake Sales with the Guild so that they do not bring food on our Bake Sale days. A request was made for someone to volunteer to organize the Bake Sales.

           

New Business

 

Bake Sales: The next (and last of the season) bake sale is scheduled for November 16.

 

Super Party 2003:  Andrew reported on the catering and room arrangements for the party. He noted Wendy Cook�s contribution to the planning and her success in negotiating excellent terms for the Fort Mason venue; we are extremely grateful to her, which we hope to express in a pair of comp tickets.

                       

After a discussion of catering options and Wendy�s suggestions, Mimi volunteered to find out from the caterers (All Seasons, whom we used last year) their menu and cut-off date for orders.  It was also decided that we would charge $10 per super and $15 per nonsuper guest for prepaid reservations ($20 at the door charge).

 

It was also decided that whoever was available on October 20 to meet in the canteen to stuff envelopes with the party invitations. We also discussed a postcard mailer as a reminder.

 

Parking:  Susan reported that she had been approached by a super about whether the Opera administration would provide us with parking permits or the privilege of parking in the Opera employee lot. She was informed that no super may park in Opera employee parking lots nor would any super receive a parking permit to do so and to pass this information on to the super who had inquired.

 

The meeting was adjourned at 7:30ish.

 

The next meeting will be October 27, 2003, at 6:30 pm in the 4th floor conference room of the Opera House. Mimi will act as chair.